How to Sort Gmail by Size? A Beginner’s Guide

In the technology-driven world, Gmail is one of the most prevalent and preferred mediums for contacting someone through email. The attractive features with customization options make Gmail the most loved and admired mailing platform. 

We all love Gmail because it’s easy to use until the storage is full. An email with large attachments can eat up all the 15 GB of storage and make your mail inbox full. That’s when sorting Gmail by size will be beneficial for you.

Sorting Gmail by size saves a lot of time, but many new users get confused as they aren’t aware of how to search Gmail by size. If you are someone who is getting troubled by the same issue, worry not, this article got you covered. This article will help you understand how to sort Gmail by size.

Reasons to Sort Your Gmail by Size

Gmail is a widely used free email service that can make your life easier by offering a variety of customization options. So if you are new to Gmail and figuring out what the need is for sorting Gmail by size, you must know the benefits of doing so.

Saves Time 

Searching Gmail by size will save you a lot of time, as you don’t need to spend time individually searching for a file. It will save the extra efforts that you always put in while searching for a particular email. Besides, knowing how to sort Gmail by size can also help you use Gmail to its full potential. 

Helps in Identifying Large Files 

Sorting files through size supports quick identification of emails with large files. Most of the space in the inbox is taken by the large files buried in the growing inbox. 

These files are hard to locate and can take a lot of time. Sorting emails through size is a time-savvy hack and enables you to find the biggest storage hogs in your inbox. 

Quickly Clear Up Space 

The majority of people are lazy with emails and forget to clear their emails, which results in a growing inbox. A filled inbox also hinders the working of Gmail and sometimes leads to Gmail attachment issues.

The most effective method of cleaning those emails for once and all is Gmail sort by attachment size. Sorting Gmail by size will uncover the large emails that are eating up your inbox storage and hindering the other messages coming on your way. 

How to Sort Gmail by Size? – Checkout These Steps

There are so many parameters that one can use to order email, and size is one such criterion. Sorting Gmail by size will surely be useful for you, especially if you have the bulk of attachments. 

You can directly sort emails in your inbox through their size using the search mail feature. Follow the below-given steps if you are new to Gmail and don’t know how to find large emails in Gmail.

Step 1: First of all, login to your Gmail account and navigate to ‘Search MailBox’ at the top of Gmail.

Step 2: Now, type ‘size: 10 MB’ in the search mailbox and then click enter. You can place any number of your choice in the search box, for example – 10 MB or 5 MB. 

That’s it; now all the emails greater than size 10 MB will be shown on your screen. Besides this, there is an alternative method that can help you make more precise size queries.

Quick Trick to Sort Large Gmail Files 

Carefully follow the instructions below to use the search filter for sorting Gmail:-

Step 1: Log in to your Gmail account and move to your ‘Inbox’.

Step 2: Next, tap on your ‘Primary Tab,’ i.e. your search mailbox.

Step 3: After that, click on the ‘Filter Option’ present in the top left corner of your screen.

Step 4: Click on the ‘Size Option’ from the dropdown menu to see greater than and less than options. After this, specify the file size. ‘Select Greater Than’ if you want to search a large file, or else ‘Select Less Than’.

Step 5: Lastly, tap on the blue Search icon.

The search filter is very effective for finding files in a short time. However, if you have a rough idea about the size of the files, you can sort the large Gmail size really quickly by using the instructions given below in the article.  

Methods to Sort Bulky Gmail Files 

Wondering ‘how to find large emails in Gmail,’ don’t worry, we have your back. Due to its size, large files can occupy a lot of space in your Gmail account. In case your storage is full, you can permanently get rid of those bulky files by sorting Gmail by size.

• Individually searching large files can take a lot of time, but if you have a rough idea about the size of the files, then you can sort all your large files in one go. For example, you can sort all your Gmail larger than 10 MB by using a search filter.
• To find large files, open your mail and tap on the inbox icon. After that, navigate to the search mail bar and type the size of the file. Here, the size of the file will be written in bytes. 

So if you want to search all emails greater than 5 MB then you will type size: 5000000. That’s it now all the emails with files larger than 5 MB will show on your screen.

Filter Important Files by Marking Stars

Gmail is an important medium for businesses to promote their brands, products, and services. Writing improper mail or missing out on an important email can affect your email marketing campaign.

You can mark your important emails by the star for easy sorting. The best part about marking your emails with stars is that you can assign different star colors to different emails. 

Follow the below-given instructions to mark your emails with a star: –

Step 1: Open your Gmail and tap on the ‘Settings Icon’ located at the top left side of the screen.

Step 2: Now, choose the option of ‘See All Settings’.

Step 3: Remain in the ‘General Tab’ and scroll down to the ‘Stars’.

Step 4: Lastly, ‘Select the Stars’ and save the changes.

The above-mentioned steps will surely help you enable stars to mark files as important on a priority basis. 

Moving further, let’s understand how to organize Google Drive by size so that you can access your important files directly from Drive. 

Easy Hack to Order Google Drive by Size

Keeping your Google Drive organized will also be helpful because your Google Drive uses the attachments of your Gmail. You can order the ‘storage view’ by size in ascending and descending order. Follow the below-given instructions to organize your Google Drive:

Step 1: First, open your Google Drive and then ‘Tap on the Figures written behind the storage icon. You will find the storage icon at the bottom right side of your screen. 

Step 2: Select the option of ‘Storage Used’ on the top-left side of the screen. The files will automatically get arranged in descending and ascending order once you will tap on the storage used icon. 

Organizing files in a proper order can ease the task of storage management. Furthermore, the properly organized files are easy to locate, which makes using the drive a bit easier.

Ways to Filter Similar Messages in Gmail

If you receive a lot of similar messages and want to handle them the same way, you just need to select one email as the basis for your filter. Gmail allows you to filter emails based on a number of criteria and set rules when similar mail arrives. 

Step 1: ‘Open an Email’ you want to filter. Remember that the email you choose should be from the same sender whom you want to filter. 

Step 2: Tap on the ‘Three Dots’ on the left side of the screen, and it will redirect you to a new pull-down menu.

Step 3: Now, select the option ‘Filter Messages Like This’ and it will open a new dialogue box.

Step 4: Tap on the option of ‘Create Filter’. Clicking on create filter option will redirect you to a new menu with a checklist.

Step 5: ‘Tick the Checkbox’ specifying the filter criteria according to your will.

Step 6: Finally, tap on the ‘Create Filter’ icon at the bottom of the screen, and you are all done. 

Though the filter is quite effective, you are suggested to double-check what emails were selected to ensure that the filter is working as per expectations.

The Technique to Use Gmail Labels

The labels feature is the coolest thing about using Gmail. Labels allow you to assign folders to specific emails in order to highlight them in your inbox. The instructions below will assist you in using labels for emails.

Step 1: Open Gmail and navigate to ‘Settings’ in the top right.

Step 2: Next, tap on the option of ‘Sell All Settings’. 

Step 3: Choose the ‘Labels Option’ present at the top of the screen from the given menu.

Step 4: Scroll down and tap on the icon of ‘Create a New Label’ and it will open a new dialogue box.

Step 5: ‘Enter the Label Name’ in the required column and tap on the blue icon of ‘Create’.

Lastly, let’s discuss some useful tips that can help you manage your Gmail inbox effectively. 

Effective Tips for Managing Your Gmail Inbox

Managing your emails can be quite daunting, that’s why we are providing you with some effective Gmail inbox management tips. Following the below-given tips can help you efficiently manage your Gmail inbox:-

1. Maintaining email is very important as it ensures you never miss out on any important information or update. One of the best ways to keep your email updated is to put relevant emails (like starred or important emails) on the top.
2. Use labels for organizing your Gmail. Labels are like tags that you can add to any email you receive or send to highlight them. You can add different colors to a label. Besides, you can add more than one label to an email, which makes the identification of emails easy.
3. Furthermore, if you are sick of full inboxes and struggle to search for important emails, you should archive the emails you don’t need in the near future. Archiving emails won’t delete them but will remove them from your inbox, and you can still search for them in the archive section.
4. Lastly, you should start the important messages to make them easily identifiable during urgency.

Using Gmail is quite simple, and implementing the aforementioned tips can improve your productivity by saving you time. In the fast-running world, these Gmail inbox organizing tips can save you from doing a lot of hard work. 

Final Thoughts

You need to be tech-savvy in order to survive in the fast-paced world. Sorting emails via size will save you time and turn your hard work into smart work. 

Furthermore, sorting files through size makes inbox organization easy and also saves space as you can easily sort and delete bulky files that you don’t need anymore. So, if you want to keep your Gmail inbox spacious and organized, you should definitely try the aforementioned tips.

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